Why is a records management program important?

Why is a records management program important?

Keeping good records helps companies protect institutional memory as well as maintain evidence of activities, transactions, and decisions. An effective records management system can save money on storage and improve an organization’s efficiency. Implement a solid records management plan before it’s too late.

What does a records management program ensure agencies?

Records management: Contributes to the smooth operation of your agency’s programs by making the information needed for decision making and operations readily available. Helps deliver services in a consistent and equitable manner. Facilitates effective performance of activities throughout an agency.

What two federal agencies are responsible for overseeing federal records management?

The National Archives and Records Administration (NARA) is responsible for overseeing and setting standards for Federal agencies’ records management programs and practices.

What are the benefits of thorough record keeping?

Good records will help you do the following:

• Monitor the progress of your business.
• Prepare your financial statements.
• Identify sources of your income.
• Keep track of your deductible expenses.
• Keep track of your basis in property.
• Prepare your tax returns.
• Support items reported on your tax returns.

What are the objectives of record management?

Objectives of Records Management:

• Control the quantity and quality of records.
• Simplify the activities, systems, and processes of records maintenance and use.
• Identify what records exist by records inventory.
• Apply required retention periods to stored items.
• Develop and administer policies and procedures.

How does a litigation hold affect the way you manage your records?

Storage systems with a litigation hold feature can then override the existing retention and deletion rules that have been established, preventing alteration or destruction of the data until the legal action has been resolved.

How information is managed is dependent on all of the following?

How information is managed is dependent on all of the following EXCEPT: The volume of information.

Who is responsible for maintaining federal records?

As the primary agency for records management oversight, the National Archives and Records Administration (NARA) is responsible for assisting Federal agencies in maintaining adequate and proper documentation of policies and transactions of the Federal Government.

What federal law on records management should the commander have knowledge in?

AFI 33-322, which implements this CFR requirement, requires Commanders and Civilian Directors at all levels to provide a Records Management Plan “within 60 days of taking command” for implementing the RM Program for their units.

What are the three good features of records?

– Authenticity-A record must be what it purports to be. – Reliability-A record must be a full and accurate representation of the transactions, activities, or facts to which it attests. – Integrity-A record must be complete and unaltered.

Why is it important to have a records management program?

Now, more than ever, it’s critical for organizations to have an effective records management program in place. As the creation of infinite amounts of information continues to increase and regulatory laws evolve, the need for records management becomes only more imperative.

What is the purpose of an Essential Records program?

is to assist agencies with establishing an Essential Records Program and meeting their emergency records management responsibilities. An Essential Records Program is a crucial part of a Federal agency’s Continuity of Operations Program (COOP).

Why is it important to track your records?

Whether you have a paper or electronic records management system, it’s essential to track records throughout their life cycle as evidence of their existence. The tracking of records permits your staff to know when and how to apply retention rules, such as legal hold or destruction.

What makes a good records management program at OSU?

Records Inventory & Classification: The start of any good records management program, whether one is going to develop their own records retention schedule or as the case here at OSU where one is applying existing retention schedules, one has to know what records they have and are responsible for.